Employment Services Coordinator I job vacancy in Montana State University Northern – Jobs in Montana

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Job Details
Company Name : Montana State University Northern
Company Location : Havre, MT
Job Position : Employment Services Coordinator I
Job Category : Jobs in Montana

Job Description :

The Career Center supports the goals of MSU-Northern by providing a comprehensive network of employment services for students and employers. The top priority of the Career Center is to help students learn about the world of work and find a successful place in it. The professional staff is involved daily with contacts in business, industry, and education in order to maintain MSU-Northern’s visibility and market Northern students and graduates.

This position requires the employee to work well independently with minimal guidance. The position requires attention to detail, good organizational skills, and the ability to prioritize projects and tasks.

Duties and Responsibilities

Assist the Director with various services offered by the Career Center, such as office management, employer recruiting, Career Fairs, on and off-campus employment, Co-op Internships, stats/graphs, yearly Graduate Survey, Career Center website, etc.

Manages the Career Express website, which includes monitoring activity, approving employer/contact profiles and positions, co-op internships, student profiles, Career Fairs, and on-campus recruiting. Assist students, employers, and faculty using the website and answer questions. Communicate new jobs with pertinent faculty, to help get the word out to students and alumni.

Coordinates employer on-campus recruiting visits, info sessions, and interview schedules. Reserves campus locations, order food, sends invites for employer lunches and communicates information to students.

Coordinates all aspects of the bi-annual Career Fairs. Manages registration, processes payments through Business Services, coordinates interview schedules, and orders food. Coordinates with other campus departments involved in Career Fair, including Facilities, Campus Catering and University Relations.

Coordinates all on-campus and Co-op internship job placements for students. Acts as lead liaison between employers, students, and faculty. Uses knowledge and understanding of industry trends and needs, to assist employers and faculty to develop Co-op learning objectives. Coordinates approval and registration processes. Monitors student progress on Co-ops and communicates important deadlines throughout the semester, including Mid-Term Report, Evaluations, and timesheets. Manages co-op internship records and prepares reports on historical information for Director.

Assist students and graduates with resumes, cover letters, job searches. Serves faculty, staff, alumni, and community members with services provided by the Career Center.

Serves on pertinent University committees.

Other duties as assigned as they support the mission of Career Center and MSUN.

Required Qualifications – Experience, Education, Knowledge & Skills

  • Increasingly responsible knowledge in the area of career services, employment, communication, human resources, or business
  • Or, associate degree or equivalent higher education in human resources, business, communication or another relevant field.

Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Demonstrated written and oral communication skills
  • Demonstrated computer skills
  • Demonstrated excellence in customer service
  • Understanding of higher education and its role in preparing students for careers
  • Demonstrated attention to detail
  • Demonstrated ability to collect and analyze data and make data-driven decisions
  • Demonstrated organizational skills

The Successful Candidate Will Special Requirements Physical Demands

Must be able to perform duties and responsibilities of a typical office environment with or without reasonable accommodations.

This position has supervisory duties? No

Posting Detail Information

Announcement Number

Number of Vacancies

Desired Start Date

Position End Date (if temporary)

Open Date

Close Date

Until an adequate pool is established

Special Instructions Summary

Quick Link for Internal Postings

Diversity Statement
Nondiscrimination Statement and Title IX Coordinator Notice Policy Statement

Montana State University-Northern (MSUN) commits to a learning and working environment that emphasizes the dignity and worth of every member of its community that is free from unlawful discrimination and harassment based upon race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran status, sex, gender, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation (taken together, generally, “protected-class harm”). An inclusive environment is necessary for a healthy and productive University community.

Consistent with MSUN’s commitment, and with all applicable law, the University prohibits unlawful discrimination or harassment, including sexual misconduct prohibited by Title IX of the Education Amendments of 1972, and will take appropriate action to prevent, resolve, and remediate the effects of protected-class harm.

The Discrimination, Harassment, and Retaliation Policy defines and prohibits protected-class misconduct, and the Discrimination Grievance Procedures set forth the University’s processes for addressing and resolving such reports. The Policy and Procedures apply to all University programs and activities, including, but not limited to, admissions, athletics, instruction, grading, University housing, and University employment. In addition, the law prohibits retaliation against an individual for opposing any practices prohibited by this Policy, for bringing or responding to a complaint of discrimination or harassment, for assisting someone with such a complaint, for attempting to stop such discrimination or harassment, or for participating in resolution of a complaint of discrimination or harassment.

Inquiries about the application of Title IX at the University and reports about all forms of protected-class discrimination and harassment should be made to the Director of Human Resources/ Title IX Coordinator:

Human Resources /Title IX

Montana State University-Northern

PO Box 7751

Havre MT 59501

Director of Human Resources/ Title IX Coordinator:

Suzanne Hunger

[email protected]


208 Cowan Hall

Tel: (406) 265.3568

E-mail: [email protected] or [email protected]

Please note that reports can be made at any time, including during non-business hours, by using the email address or listed telephone number (and leaving a private message).

Title IX Coordinator

The Title IX Coordinator is responsible for coordinating the University’s compliance with federal and state discrimination and harassment laws, including Title IX. The Title IX Coordinator oversees compliance with the University’s Discrimination and Grievance Policy. Specifically, the Title IX Coordinator:

  • Coordinates educational programs and trainings regarding discrimination and harassment prevention for students and employees;
  • Responds to and seeks to resolve reports of discrimination and harassment following the Procedures;
  • Provides information about and, if requested, assists with criminal reporting;
  • Provides information about resources for obtaining advocacy, healthcare, and counseling services; and
  • Coordinates supportive and protective measures for members of the MSUN community.

A full copy of the University’s Discrimination, Harassment, and Retaliation Policy and the accompanying Discrimination Grievance Procedures are available on the Human Resources and Title IX website. More information about reporting options, resources, and other information about sexual harassment, including sexual assault, is located at the Human Resources and Title IX website: https://www.msun.edu/hr/titleix/index.aspx

This notice is disseminated annually to students and employees at the Montana State University-Northern.

For further information regarding Title IX and non-discrimination, visit http://www.ed.gov/ocr or contact:

U.S. Department of Education

915 Second Avenue, Room 3310

Seattle, WA 98174-1099

Telephone: (206) 607-1600

Facsimile: (206) 607-1601

Email: [email protected]


Montana State University -Northern makes reasonable accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU-Northern provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Office of Human Resources, PO Box 7751, Montana State University-Northern, Havre, MT 59501; 406-265-3568; http://www.msun.edu/hr/forms/EmployPref.pdf

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