Construction Administrative Assistant job vacancy in Gridworks – Jobs in Texas

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Job Details
Company Name : Gridworks
Company Location : Pecos, TX
Job Position : Construction Administrative Assistant
Job Category : Jobs in Texas

Job Description :

Position: Construction Administrative Assistant

Supervisor: Site Superintendent

Classification: Full-time, hourly non-exempt

Summary Description:

The Construction Administrative Assistant will assist the Superintendents with completing administrative duties during the company’s construction projects on the jobsite. This position will act as the liaison between the client, vendors, subcontractors, Superintendents and Director of Construction. This position will travel to the jobsite, locations will vary.

JOB DUTIES & RESPONSIBILITIES:

· Monitor timekeeping for staff on site

· Record employee’s worked hours into our timekeeping system (CMiC)

· Answer and direct phone calls

· Organize and schedule appointments

· Obtain daily quantity of materials used each day in order to update project progress

· Maintain inventory of property storage areas.

· Manage daily journal process

· Write and distribute email, correspondence memos, letters, faxes, and forms

· Manage records and maintain contact lists

· Assist with travel arrangements when needed

· Assist with mileage and travel reimbursement submissions

· Act as a liaison with internal departments

· Act as the point of contact for external clients

· Assist with field support when needed

· Other administrative or clerical duties as assigned by manager

Requirements (knowledge, Skills and Abilities)

· Prior construction and safety related experience is preferred

· Prior renewable energy related experience is preferred

· Highly proficient in Excel, Word and online programs to communicate and build reports

· Ability to maintain confidentiality with sensitive information

· Strong verbal and written communication skills

· Strong analytical, quantitative, and organizational skills

· Strong problem-solving skills

· Self-starter with strong organizational skills, extreme attention to detail and commitment to producing high quality work product, and ability to multi-task under tight time pressures

· Use of personal phone could be required for work correspondence

· Must have a clean driving record

· Ability to pass background check and pre-employment and random drug screenings

SUPERVISORY RESPONSIBILITIES:

· This position does not have any direct supervisory responsibilities.

WORK ENVIORNMENT:

• Ability to work in extreme environments, cold, winter weather, hot sun
• Working out of a job trailer located on the construction jobsite
• Walking to and from parking lot
• Possibly driving a buggy on the jobsite
• Exposed to sound and noise levels such as earth-moving equipment
• To prevent bodily harm, this position must wear personal protective equipment, must be extremely cautious, and follow all safety rules, when working on construction jobsite.

POSITIONS TYPE & EXPECTED HOURS OF WORK:

· This is a full-time position. Hours often follow typical those of a typical business work week. You may be required to work weekends, holidays or after normal business hours if workload demands.

TRAVEL:

· Ability and willingness to travel to various locations as required

OTHER DUTIES:

· As required, please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Types: Full-time, Contract, Temporary

Pay: $20.00 – $24.00 per hour

Benefits:

• 401(k) matching
• Referral program

Schedule:

• 4×10
• Day shift

Experience:

• Administrative: 2 years (Preferred)
• Construction: 1 year (Preferred)

License/Certification:

• OSHA 10 (Preferred)

Work Location: On the road