Administrative Assistant job vacancy in BerryDunn – Jobs in Maine

BerryDunn is seeking an Administrative Assistant with knowledge of reception duties and overall front office activities to join our operations team. The Administrative Assistant will organize office communication and activities on a day-to-day basis. This individual’s primary responsibilities include handling incoming calls and visitors while maintaining office common areas and facilitating meetings. Responsibilities within the company will be added to this entry level position with continued experience and growth. Must be reliable, punctual, organized, and have demonstrated ability to juggle multiple priorities in a very busy office. Excellent interpersonal skills, pleasant phone manner, typing ability (data entry), and familiarity with Word and Outlook are required. This position is planned to sit in the Bangor, Maine location. You will report to Office Manager for the Operations Team.

Responsibilities:

• Scan and file electronic documents
• Maintain workflow records
• Provide proofing and editorial review of proposals, exhibits, and other deliverables
• Maintain contact lists and assist with mailings using SalesForce
• Prepare proposals and reports (completing forms and tabs, printing, collation, binding, shipping and monitoring for arrival of shipments)
• Assist technical staff with tasks specific to client work in-process
• Plan and coordinate travel and meeting arrangements (hotel accommodations, air travel, car rental, reserving conference rooms, parking arrangements for hosted guests, coordinating food and drinks for meetings)
• Coordinate internal schedules and meetings for Operations staff using Outlook
• Compose, type and file routine correspondence
• Assist other departments and groups as needed
• Type correspondence and maintain client files on network
• Prepare and coordinates group mailings
• Special projects
• Backup coverage to receptionist
• Type and process client billing
• Assist office manager with projects and office event planning

Qualifications:

• Strong computer skills
• Professional attitude and demeanor
• Ability to maintain confidentiality
• Heightened attention to detail
• Excellent communication skills
• A self-starter/Proactive
• Ability to multi-task; work under pressure
• Professional telephone manner
• Excellent writing skills
• Able to follow through on tasks
• Ability to work independently, and well as part of a team
• Ability to prioritize work
• Knowledge of Office 365 Software: MS Outlook, Word, Excel, PowerPoint, Adobe Acrobat
• Preference for candidates with knowledge of Salesforce

About BerryDunn:

• Health, Dental, Rx and Vision Insurance
• Health Savings Account (HSA); Employer contribution
• Responsible Paid-Time-Off policy, including Paid Family Leave
• 401(K) profit sharing plan with employer match after one year
• Life and AD&D Insurance
• Long-term Disability Insurance
• Long-term Care Insurance
• Tuition Reimbursement, Continuing Professional Education, and CPA Exam
• Wellness Programs
• Mentor Programs